Choosing tools
How to Use the Bakesy App: Steps, Checks, and What to Compare
The order to set up Bakesy, the things to check before you pay, and an honest look at when Brevl fits a home bakery better.
On this page
If you are already taking orders through texts and screenshots, an app sounds like the fix. It can be. But the setup is where most home bakers get stuck, and the order you do things in matters more than which button you tap first.
Here is the honest version: we could not confirm Bakesy’s current pricing or payment details from their own pages, so this guide walks you through the work in the right order and tells you exactly what to verify yourself.
What to remember
- Set up your shop details before you add a single product, so every confirmation is correct from day one. - Add your lead time to each item, not just in a note somewhere. - Place a test order as a customer before you tell anyone your shop is open. - Confirm three things in writing before you pay: the monthly cost, who holds the card payments, and how you export your customer list. - Pick a tool you can run from both your phone and a laptop, because pricing and photos are miserable on a small screen.
What you actually need the app to do
Strip it back. You need four things: a page that lists what you sell and what it costs, a way for someone to order without a back and forth of texts, a record of who ordered what and when to hand it over, and a way to get paid that does not involve chasing people.
Anything beyond that is nice, not necessary. When you are comparing apps, hold each one up against those four and ignore the rest for now.
Set up your shop in the right order
Set up your shop details
Add your bakery name, the town you serve, your phone number, and clear pickup instructions. Do this first so every order confirmation a customer receives already has the right information on it.
Add your bakes with real photos and prices
List each item with a photo taken in daylight, the size, what it serves, and the price. Add your lead time, such as 48 hours notice, so nobody orders a cake for tomorrow morning.
Set your pickup windows and order cutoffs
Decide which days and times you hand orders over, and the last moment someone can order for each window. Write it down before you touch the settings so you are not deciding under pressure.
Choose how you get paid
Look at the payment options in the app and confirm which card processor is used, when money reaches you, and whether a fee comes off the top. Test with a small order before you rely on it.
Place a test order yourself
Order something from your own shop as a customer would. Check the confirmation message, the pickup details, and the total the customer sees, including any fees.
Share your order link and set a routine
Put the link in your social posts and your text replies. Then pick two times a day to check new orders so nothing sits unanswered.
What to check before you pay
Three questions, all of which you should get answered in writing.
What does it cost each month, and is there a percentage taken from each order on top of that? A low monthly fee with a slice of every sale can cost you far more by December than a flat fee.
Where does the card money sit before it reaches you? If it lands in your own Stripe or Square account, you know your money. If it sits with the app until a payout date, you need to know that date.
How do you get your customer list out? Ask directly. If the answer is vague, that tells you something.
Where Bakesy is a fair fit
If you want a phone based tool for taking orders and you are comfortable learning a new app on your own, Bakesy is a reasonable place to look. Plenty of home bakers start there. Look at how it handles your menu, your pickup times, and your payments, and let those three decide it for you.
Why so many home bakers end up on Brevl
The pattern we hear is the same: the setup was harder than expected, or the shop looked like everyone else’s, or the phone worked but the laptop did not.
Brevl is built the other way round. It is one flat $20 a month with no cut of your sales, and there is a 14 day free trial. You get a shop that is yours to customize, with your photos, your colors, and your own web address. Card payments go through your own Stripe or Square account, and you can also take Venmo, Cash App, Zelle, and cash. It works on a computer and on a phone, and there is a full desktop workspace, not a phone only app.
We also set it up with you and move your old shop over, including products, photos, reviews, and dates. A real person answers, usually within minutes.
If you want the side by side, read Brevl vs Bakesy and then how to switch when you are ready to move.
A note on leaving
Before you put a season of work into any app, know how you would get out. We wrote a separate walkthrough on cancelling a Bakesy membership that covers what to check first. It is worth ten minutes now, not on the day you are frustrated.
If you are still weighing options, what to use to take orders and get paid and Bakesy vs Hotplate will help you compare without the hype. And if working from a laptop matters to you, read can I access Bakesy on my computer before you decide.